Job summary:
The Manager Finance oversees accounting, treasury, budgeting, financial reporting, patient billing, patient welfare, and revenue management functions. The role ensures compliance with financial policies, timely preparation of financial reports, effective budget monitoring, accurate revenue recording, audit coordination, and efficient management of finance operations while supporting senior management in strategic financial decision-making.
Job Responsibilities:
General Accounting:
ü Oversee the FMIC's payment and treasury departments.
ü Ensure timely and accurate payments are made in all areas.
ü Verify timely and accurate disbursement of staff salaries.
ü Examine balance sheet schedules, reconcile them with PeopleSoft and make sure all payable settlements and receivables are made within the policy-mandated time frames.
ü Approve vouchers and Purchase requisitions within the authority limit defined in the authority matrix.
ü Ensure smooth and timely monthly closing of books of accounts. Including accruals, reconciliations, contracts, insurance, and outstanding transactions
ü Make that the annual books of accounts are closed smoothly and on time.
ü Facilitate all internal and external audits.
ü Coordinate with head of department on IT related matters and ensure that PeopleSoft work properly.
Budget & Planning:
ü Ensure timely preparation and submission of the monthly management reports.
ü Ensure that quarterly external reports are prepared and submitted on time.
ü Ensure that monthly budget verification reports (BVR) are prepared and shared with user departments.
ü Prepare annual budget and budget break-up.
ü Support head of finance to prepare financial papers for FMIC Board on a quarterly basis.
PBSD & Patient Welfare:
ü Ensure accurate and timely billing to the patients.
ü Ensure accurate recording of hospital revenue each month.
ü Approve vouchers in the approved limit as per policy.
ü Ensure proper implementation of the patient welfare policies.
ü Ensure accurate cash in hand and petty cash accounts are reconciled each month, as well as accurate cash collections and bank deposits.
ü Examine corporate calendars each month and make sure that debit notes are sent to corporate clients on time.
ü Reconcile clearing accounts on monthly basis.
ü Verify welfare as per the given approval authority limit and review monthly Welfare reports.
Other responsibilities:
ü Facilitate Finance staff, ensure balanced task allocation, office discipline, leave, and attendance
ü Verify leave of all Finance staff.
ü Attend meetings and respond to queries related to Finance.
ü Assist the Administrator Finance on day-to-day basis and as required.
ü Other responsibilities as assigned by the supervisor.
b. Periodic Responsibilities
ü Ensure timely and accurate monthly closing of APs and Journals: Includes checking/verification/Approval of APs and JVs of PBSD, G. Accounting and running closing process, extracting financial statements.
ü Timely and accurate reporting; including; Preparing/Reviewing monthly Financial Performance, NL, Donor Reporting, AKDN Report, and HH Report and all other reports.
ü Assist the Administrator of finance in the preparation of Board Papers, prepare workings or reports to address specified requirements from management, and any other tasks as may be assigned by head of Finance.
