Afghanistan Social and Legal Organization (ASLO) – Organizational Profile

Registration and Legal Status

Afghanistan Social and Legal Organization (ASLO) is an Afghan non-governmental, non-political, non-profit, and non-partisan organization with full legal entity status in Afghanistan. The organization was informally established in 2012 and officially registered with the Ministry of Economy of the Islamic Republic of Afghanistan in 2013 under Registration Number (2852) through the NGOs Department of the Ministry of Economy in Kabul, Afghanistan.

Since its establishment, ASLO has remained committed to supporting vulnerable and underserved communities across Afghanistan through humanitarian assistance, sustainable development initiatives, education, healthcare, livelihoods support, legal aid, and community empowerment programs.

ASLO Vision

ASLO envisions a peaceful, developed, and prosperous Afghanistan where every individual has access to quality education, healthcare, justice, sustainable livelihoods, and equal opportunities, and where women, children, and vulnerable populations fully enjoy their rights, dignity, protection, and social inclusion.

 ASLO Mission

ASLO works to empower individuals, families, communities, women, youth, and institutions through humanitarian assistance, education, rights advocacy, research, capacity building, access to justice, peacebuilding, livelihood support, and sustainable development interventions aimed at improving resilience and promoting long-term social and economic development.

Core Areas of Intervention

ASLO currently implements humanitarian and development programs across multiple sectors in Afghanistan, including:

• Humanitarian Assistance and Emergency Response
• Education and Education in Emergencies (EiE)
• Health and Nutrition
• Legal Aid and Access to Justice
• Women Empowerment and Gender Equality
• Child Protection and Social Protection
• Water, Sanitation and Hygiene (WASH)
• Disaster Risk Reduction (DRR)
• Food Security and Livelihoods
• Agriculture and Livestock
• Rural Development and Community Resilience
• Refugee, IDP, and Returnee Support
• Research, Assessments, Surveys, Monitoring, and Evaluations
• Community Capacity Building and Peace Promotion
• Construction and Infrastructure Support

In addition, ASLO integrates key cross-cutting priorities throughout all interventions, including gender mainstreaming, protection, child safeguarding, disability inclusion, environmental protection and climate resilience, accountability to affected populations, research and evidence-based programming, and infrastructure development.

Position Purpose

The Treasury Officer is responsible for the effective, accurate, secure, and compliant management of ASLO’s cash, bank accounts, payment transactions, petty cash, advances, treasury documentation, and daily liquidity requirements.

The position ensures that all treasury transactions are properly authorized, adequately supported, accurately recorded, securely processed, and completed in accordance with ASLO’s Financial Manual, internal control framework, approved budgets, donor requirements, banking procedures, and applicable laws of Afghanistan.

The Treasury Officer serves as a key control function within the Finance Department and contributes to maintaining adequate cash flow, safeguarding organizational funds, preventing financial irregularities, and ensuring the timely availability of reliable treasury information.

Key Working Relationships

Internal Relationships

The Treasury Officer will work closely with:

• Finance Manager;
• Head or Director of Finance;
• Finance Officers and Finance Assistants;
• Budget and Grants Team;
• Procurement and Logistics Department;
• Human Resources Department;
• Programme and Project Teams;
• Provincial and Field Offices;
• Internal Audit and Compliance Unit;
• Senior Management Team.

External Relationships

The position may coordinate with:

• Commercial banks and financial institutions;
• Money service providers approved by ASLO;
• Vendors and service providers;
• External auditors;
• Donor representatives;
• Government authorities, where authorized;
• Partners and sub-grantees, where applicable.

Scope of Responsibilities

The Treasury Officer will perform the following responsibilities:

Cash and Treasury Management

• Manage ASLO’s daily cash and treasury operations in a secure, accurate, and timely manner.
• Maintain custody of cash funds, cheque books, banking documents, payment instruments, and other treasury-related records.
• Ensure that cash holdings do not exceed approved organizational or insurance limits.
• Maintain sufficient cash availability to meet approved operational requirements while minimizing unnecessary cash exposure.
• Prepare daily cash position and liquidity reports for review by the Finance Manager.
• Conduct physical cash counts at the beginning and end of each working day.
• Reconcile physical cash balances with the cashbook and accounting records.
• Immediately report any cash shortage, overage, discrepancy, counterfeit currency, or suspicious transaction.
• Maintain separate cash balances by currency, project, donor, and funding source, where required.
• Ensure that cash is kept in a secure safe with access restricted to authorized personnel.
• Support unannounced cash counts conducted by Finance Management, Internal Audit, or authorized reviewers.
• Ensure that no personal money or unauthorized funds are kept in the organizational safe.

• Prepare bank payment instructions, transfer requests, deposit slips, withdrawal forms, cheque requests, and related banking documents.
• Process approved bank transfers, cheque payments, deposits, withdrawals, and other authorized banking transactions.
• Ensure that all banking transactions have appropriate approvals and supporting documentation before processing.
• Maintain an updated register of bank accounts, cheque books, bank signatories, and payment instructions.
• Monitor bank balances and provide regular updates to the Finance Manager.
• Download or collect bank statements according to the agreed reporting schedule.
• Follow up with banks regarding rejected transfers, delayed payments, bank charges, exchange rates, account issues, and transaction discrepancies.
• Maintain professional communication with banks while respecting delegated authority and confidentiality requirements.
• Ensure that cancelled, expired, damaged, and unused cheques are properly controlled and documented.
• Assist in opening, updating, or closing bank accounts when formally authorized by ASLO management.
• Ensure that bank account information is not shared with unauthorized persons.

Payment Processing

• Review payment requests for completeness, accuracy, appropriate coding, budget availability, and required approvals.
• Verify that each payment package contains sufficient supporting documentation, including invoices, contracts, purchase orders, goods received notes, attendance records, payroll documentation, travel authorizations, and other relevant evidence.
• Ensure that payments are processed only after completion of the required procurement, programme, finance, and management approvals.
• Prepare payment vouchers and ensure that each transaction is assigned the correct account, project, donor, budget line, cost centre, and currency code.
• Process approved payments to employees, vendors, consultants, partners, government authorities, and other legitimate recipients.
• Confirm recipient identity before making cash payments.
• Obtain signed acknowledgement or receipt for all cash payments.
• Ensure that payments are not split to avoid approval thresholds or procurement requirements.
• Ensure that no payment is made based on photocopied, altered, incomplete, duplicate, or unsupported documents.
• Stamp or mark paid documents to prevent duplicate payment.
• Maintain a payment tracking register and follow up on pending or rejected transactions.
• Ensure that withholding taxes and statutory deductions are applied when required.
• Refer unusual, high-risk, or non-compliant transactions to the Finance Manager before processing.

Petty Cash Management

• Manage petty cash in accordance with the approved ceiling and replenishment procedures.
• Ensure that petty cash is used only for eligible, low-value, and properly authorized expenses.
• Maintain an accurate and updated petty cashbook.
• Review petty cash requests and supporting documents before disbursement.
• Ensure that petty cash payments remain within approved transaction limits.
• Prepare petty cash replenishment requests based on actual expenditure and verified supporting documents.
• Conduct regular petty cash reconciliations.
• Ensure that petty cash is not used for salary payments, procurement splitting, personal loans, or unauthorized advances.
• Report long-outstanding petty cash transactions and missing documents to the Finance Manager.

Cash Advances and Liquidations

• Maintain an updated register of staff, travel, programme, procurement, and operational advances.
• Process advances only after ensuring that they are properly authorized and within approved limits.
• Confirm that employees do not receive new advances while previous advances remain overdue, unless specifically authorized.
• Monitor advance liquidation deadlines and send timely reminders to responsible staff.
• Review advance liquidations for mathematical accuracy, completeness, eligibility, and supporting documentation.
• Report overdue advances to the Finance Manager for appropriate action.
• Ensure that unused advance balances are returned promptly and recorded correctly.
• Reconcile advance registers with the general ledger on a regular basis.

Cash Flow and Liquidity Planning

• Support the Finance Manager in preparing weekly, monthly, and project-level cash forecasts.
• Consolidate cash requirements received from departments and field offices.
• Compare requested cash requirements against approved budgets, expenditure trends, and available bank balances.
• Identify anticipated funding gaps, excess cash balances, and urgent liquidity needs.
• Support timely fund transfer requests between the main office and field offices.
• Monitor project cash balances to prevent overspending or unnecessary accumulation of cash.
• Provide reliable treasury information for management decision-making.

Foreign Currency and Exchange Rate Management

• Maintain separate records for transactions in Afghanis, United States dollars, and other approved currencies.
• Apply authorized exchange rates in accordance with ASLO policy and donor requirements.
• Maintain supporting evidence for currency conversion transactions.
• Record exchange gains and losses accurately.
• Monitor foreign exchange transactions for unusual fluctuations or financial exposure.
• Ensure that currency exchanges are completed only through approved banks or authorized service providers.
• Maintain an updated foreign exchange register.
• Report significant exchange rate differences to the Finance Manager.

Accounting Records and Reconciliations

• Record treasury transactions accurately and promptly in the approved accounting system.
• Maintain daily cashbooks, bankbooks, payment registers, advance registers, and cheque registers.
• Support daily, weekly, and monthly reconciliation of cash and bank balances.
• Prepare bank reconciliation statements within the required monthly deadline.
• Investigate and resolve outstanding reconciling items promptly.
• Ensure that stale cheques, rejected transfers, bank charges, deposits in transit, and unidentified transactions are properly followed up.
• Reconcile treasury subsidiary records with the general ledger.
• Support monthly, quarterly, and annual financial closing.
• Ensure that transactions are recorded in the correct accounting period.
• Assist in correcting posting errors through approved journal adjustment procedures.

Financial Controls and Compliance

• Apply ASLO’s segregation-of-duties requirements throughout all treasury processes.
• Ensure that the person preparing, approving, recording, and releasing payments is appropriately separated according to policy.
• Comply with approved authorization limits and delegation-of-authority arrangements.
• Ensure that no payment is processed without evidence of sufficient budget and proper approval.
• Identify control weaknesses and recommend corrective measures.
• Support implementation of internal and external audit recommendations.
• Ensure compliance with donor-specific financial requirements.
• Comply with anti-fraud, anti-corruption, anti-bribery, conflict-of-interest, anti-money laundering, and counter-terrorism financing controls.
• Ensure that vendors and recipients are subject to required due diligence and sanctions screening before payment, where applicable.
• Immediately report suspected fraud, bribery, diversion, conflict of interest, or misuse of organizational funds.
• Refuse to process transactions that are unlawful, inadequately supported, improperly authorized, or inconsistent with ASLO policy.
• Maintain complete independence, confidentiality, and professional integrity in all financial activities.

Financial Documentation and Filing

• Maintain complete, accurate, organized, and easily retrievable treasury records.
• File payment vouchers sequentially by project, donor, transaction number, and reporting period.
• Ensure that original supporting documents are securely retained.
• Maintain both physical and electronic records where required.
• Scan and upload treasury documents to approved electronic filing systems.
• Protect financial records from loss, unauthorized access, alteration, or damage.
• Ensure compliance with ASLO and donor document-retention requirements.
• Facilitate timely retrieval of documents for management review, donor verification, audit, and compliance checks.
• Maintain a formal document handover record when transferring files to archives or other authorized staff.

Payroll and Staff-Related Payments

• Support the processing of payroll, allowances, benefits, final settlements, and other staff-related payments.
• Verify payroll payment instructions against approved payroll records.
• Ensure salary payments are transferred only to verified employees or approved accounts.
• Maintain confidentiality of salary and employee banking information.
• Assist in reconciling payroll payments with bank records and the general ledger.
• Follow up on rejected or returned salary transfers.
• Ensure that payroll payments are supported by approved contracts, attendance records, timesheets, and payroll authorization.
• Immediately report suspected ghost employees, duplicate payments, unauthorized salary changes, or payroll irregularities.

Field Office and Project Support

• Coordinate treasury transactions with provincial and field finance staff.
• Review field cash requests before submission for approval.
• Support timely transfer of project funds to authorized field accounts.
• Monitor field cash balances and outstanding advances.
• Provide guidance to field staff on cash management, documentation, and treasury controls.
• Assist with remote and on-site financial monitoring of field offices.
• Support capacity-building sessions for finance and non-finance staff on treasury procedures.
• Participate in field visits when required.

Audit and Financial Review Support

• Prepare cash, bank, payment, advance, and reconciliation records for internal and external audits.
• Respond to audit queries in coordination with the Finance Manager.
• Provide accurate documents and explanations to authorized auditors and reviewers.
• Participate in cash counts, compliance reviews, donor spot checks, and financial monitoring visits.
• Maintain an audit action tracker for treasury-related findings.
• Support the timely implementation of agreed corrective actions.
• Ensure that no financial record is concealed, altered, destroyed, or withheld from authorized reviewers.

Risk Management

• Identify treasury risks related to cash handling, payment fraud, banking access, liquidity, foreign currency, physical security, and business continuity.
• Recommend risk mitigation measures to the Finance Manager.
• Follow emergency cash management and business continuity procedures.
• Ensure secure movement of cash and avoid unnecessary exposure.
• Maintain confidentiality regarding cash movement, payment dates, safe balances, bank accounts, and authorized signatories.
• Report security concerns related to banking or cash transportation.
• Support periodic treasury risk assessments.

Other Responsibilities

• Participate in Finance Department meetings, planning sessions, training, and performance reviews.
• Provide temporary support to other finance functions during peak periods.
• Maintain professional conduct and positive working relationships.
• Perform other relevant duties assigned by the Finance Manager, provided that they are consistent with the nature and level of the position.

Support ASLO’s emergency response operations when required

Minimum Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Commerce, Banking, or another directly relevant field from a recognized institution.

A master’s degree or professional accounting qualification will be considered an advantage.

Professional Certification

The following certifications are desirable but not mandatory:

• ACCA;
• CPA;
• CMA;
• CAT;
• CIMA;
• Certified Treasury Professional qualification;
• Other recognized finance, accounting, or treasury certification.

Professional Experience

• Minimum three years of relevant professional experience in treasury, finance, accounting, banking, cashiering, or financial operations.
• At least two years of experience with a national NGO, international NGO, United Nations agency, donor-funded programme, or similar organization is strongly preferred.
• Demonstrated experience managing cash, bank transactions, payments, advances, and financial reconciliations.
• Experience using computerized accounting systems.
• Experience supporting internal and external audits.
• Experience working with restricted donor funding is desirable.
• Previous experience in a high-risk, emergency, or humanitarian operating environment is an advantage.

Application Procedure

Interested and qualified candidates should submit:

• An updated curriculum vitae;
• A cover letter explaining their suitability for the position;
• Copies of relevant educational and professional certificates;
• Contact details for at least three professional references.

Applications should be submitted to:

Email: recruitment@aslo.org.af

The email subject line must clearly state:

Application for Treasury Officer – Kabul Main Office

Incomplete applications or applications submitted after the closing date may not be considered.

Only shortlisted candidates will be contacted.