Providing administrative, documentation and programme support tasks in line with his/her qualifications, according to INTERSOS procedures, donor requirements and his/her superior's instructions, in order to contribute to the smooth, timely and compliant implementation of project activities at field level.
Reporting to:
Hierarchical: Program Manager
Functional: HR Admin Officer
Tasks
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Providing administrative, documentation and programme support tasks in line with his/her qualifications, according to INTERSOS procedures, donor requirements and his/her superior's instructions, in order to contribute to the smooth, timely and compliant implementation of project activities at field level.
Hierarchical: Program Manager
Functional: HR Admin officer
● Support the receipt, handover and documentation of project supplies (stationery, cleaning materials and other non-medical project commodities) delivered to supported health facilities, in line with INTERSOS procedures.
● Facilitate the delivery and documentation of project kits, equipment and other materials at facility level, ensuring that waybills, handover and receipt forms are completed, signed and filed.
● Maintain accurate records of supplies delivered, received, and utilized by health facilities.
● Collect, review, and file monthly staff documentation, including attendance sheets, timesheets, leave records, and pay slips from supported health facilities. All personnel information is treated as strictly confidential and shared only with the HR department.
● Check that all personnel and administrative documents are complete, accurate, and submitted on time to the relevant departments.
● Support the preparation and processing of administrative and logistical requests required for project implementation.
● Submit and follow up movement, transport and procurement requests through the Logistics department for project activities, meetings, monitoring visits and field missions.
● Liaise with Administration, Logistics, Procurement, and Finance departments to ensure smooth project operations. Technical guidance on departmental procedures is received from these departments; the post holder does not hold any technical logistics function.
● Assist in organizing project meetings, workshops, trainings and other events, including the administrative arrangements and the submission of the related logistics requests.
● Maintain proper filing systems for project administrative, logistics, and personnel records in both hard and soft copies.
● Provide written and verbal translation and interpretation support (e.g., English, Dari, and Pashto) for project documents, reports, correspondence, meetings, and training sessions as required.
● Support the preparation, translation, and dissemination of project-related communication materials and official correspondence.
● Work in compliance with organizational policies and donor requirements related to administration and documentation management.
● Perform other tasks delegated to him/her
