Position Purpose
Support ASLO's institutional growth by identifying, developing, formalizing and maintaining high-quality partnerships with donors, UN agencies, international and national NGOs, government counterparts, private-sector actors, networks and consortia. The position ensures systematic partner engagement, accurate records, timely follow-up and full coordination with programme, fundraising, grants, compliance and senior-management functions.
Key Duties and Responsibilities
• Maintain and regularly update ASLO's partnership strategy, stakeholder mapping, engagement calendar and partner pipeline in coordination with senior management.
• Research and identify prospective donors, UN agencies, international and national NGOs, consortium leads, networks, foundations and private-sector partners aligned with ASLO's strategic priorities.
• Prepare tailored organizational introductions, expressions of interest, capability statements, partnership briefs, meeting packs and follow-up correspondence.
• Coordinate introductory meetings, partner visits, due-diligence processes, capacity assessments and institutional presentations, and maintain a clear action tracker for all agreed next steps.
• Draft, review and coordinate memoranda of understanding, teaming agreements, consortium arrangements, letters of collaboration and other partnership instruments with relevant technical, finance, legal and compliance colleagues.
• Ensure proposed partnership commitments, roles, budgets, information-sharing terms, visibility requirements and decision-making arrangements are clearly documented and internally approved before signature.
• Maintain a secure and accurate partnership database containing contact details, meeting records, correspondence, due-diligence documents, agreements, action points, opportunities and relationship status.
• Coordinate timely organizational responses to partner requests for profiles, policies, audit reports, project portfolios, registration records, references and other institutional documents.
• Support proposal and concept-note development by coordinating partner inputs, geographic coverage, institutional capacity information, past-performance evidence and consortium documentation.
• Monitor partnership commitments and agreement milestones, promptly flag delays or risks and follow up with responsible ASLO departments and external partners.
• Support partner capacity assessments and jointly agreed capacity-strengthening plans while promoting equitable, locally led and accountable partnership practices.
• Represent ASLO professionally in authorized coordination meetings, networking events, donor consultations and partnership forums, and prepare concise meeting notes and recommendations.
• Work closely with Programme, Finance, Grants, MEAL, Communications, HR, Procurement, Safeguarding and Compliance teams to ensure partner information is accurate and consistent.
• Protect confidential partner and organizational information and conduct appropriate conflict-of-interest, integrity and compliance checks through authorized ASLO processes.
• Prepare weekly updates, monthly partnership reports and management dashboards covering outreach, meetings, opportunities, agreements, pending actions, risks and results.
• Perform other relevant partnership and resource-mobilization duties assigned by ASLO management within the scope of the position.
