CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The Pharmacy assistant is responsible for supporting MHT on the safe and appropriate storage and dispensing of medicines through regular field visits and supportive supervision. This may come through trainings, observations and development of country-specific operating procedures. In addition, s/he will be responsible for maintaining an overview of Save the Children’s emergency buffer pharmaceuticals stock, and will ensure that it is appropriately dispatched and replenished using donor funds. Where appropriate, s/he may be requested to advice on medical cases. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Health and Nutrition Coordinator – Kunduz
Staff reporting to this post: none
Role Dimensions: Field-level Project Coordinators, Supply Chain, Programme Operations
KEY AREAS OF ACCOUNTABILITY:
Field Level Pharmaceutical Support
• Regular travel to the provinces (with mahram, if female) to support project and health facility staff on the safe and effective storage of pharmaceuticals.
• Raise awareness of Save the Children’s global standard operating procedures with regard to medical warehousing through trainings, guidance and coaching to project staff, warehousing staff and field teams.
• Support the team to appropriately expand warehousing facilities where required and where budget is available.
• Support the quality monitoring of field-level activities through regular contact (with field monitoring reports written that contain constructive feedback).
• Provide the supportive supervision to MHTs, supporting the dispensers in ensuring good dispensing practices are adhered to as per SCI standards.
• Conduct drug use evaluation at HFs level, share the feedback with the H&N team & follow up action points.
• Participate in a monthly rational prescription audit, quarterly PSS tool with the multidisciplinary team, nurses, doctors & H&N managers, and follow up action plans from findings.
• Mentor & provide coaching to dispensers on key pharmacy services standards required to improve good dispensing practices.
• Any other relevant roles & duties that might be assigned by your line manager (Pharmacy officer).
Management and Growth of Pharmaceutical Buffer Stock
• To make sure that the pharmacy standards are respected at provincial warehouse.
• To ensure pharmacovigilance including the immediate report of any problem with the quality of a drug in accordance with SCI & Afghanistan procedures.
• Technically check-up of medical equipment to ensure product quality.
• Preparation of distribution plan for the pharmaceuticals, medical consumables and medical equipment based on average monthly consumption and needs.
• Data entry in monthly pharmaceuticals and consumption database regularly.
• Monitor stock levels on the Total Inventory Management (TIM) system.
Other
• Contribute to a positive working atmosphere that equally respects the rights of men and women.
• Raise awareness of Save the Children’s Child Safeguarding and Code of Conduct policy.
• Report any potential Child Safeguarding and/or PSEA cases once encountered.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
