1. Scope of Work
The M&E Officer is responsible for establishing, managing, and continuously strengthening the monitoring, evaluation, and learning (MEL) framework for the REEP project. This position combines clinical knowledge with M&E expertise to ensure that the quality of drug treatment services is systematically assessed and that programmatic data informs decision-making at every level.
The M&E Officer works under the dual supervision of the Project Coordinator and the DDR Program Manager. Given the clinical nature of the project, the M&E Officer is expected to bring a medical background and understanding of evidence-based drug treatment services, enabling them to conduct meaningful clinical monitoring and provide technical feedback to treatment teams alongside standard M&E functions.
2. Key Duties and Responsibilities
A. General Responsibilities
- Acts according to the policy and GEC of SAF.
- Keeps confidentiality with issues related to SAF.
- Works with co-operative attitude and keeps a high standard of quality.
- Develops spirit of co-operation and understanding among members of the project and organization.
B. M&E System Design and Management
- Design and operationalize a comprehensive Monitoring and Evaluation framework for the REEP project, including a results framework, indicator tracking matrix, data collection tools, and reporting templates.
- Develop and maintain a centralized project database for tracking treatment data, client outcomes, referral completions, training results, and community engagement metrics.
- Establish baseline values for all key project indicators and ensure that data collection methods are standardized across all five treatment centers for female with SUDs (1 DTC + 4 OPTCs).
- Design and implement data quality assurance protocols, including periodic data audits at each treatment center to verify accuracy, completeness, and timeliness of reported information.
C. Field Monitoring and Clinical Supervision
- Conduct regular field monitoring visits to the female DTC in Ghazni and the four OPTCs to observe service delivery, verify data, and assess adherence to UNODC/WHO treatment standards and the National Drug Treatment Protocol.
- Perform clinical quality checks during field visits, including review of patient medical records, treatment plans, medication dispensing logs, and case management files.
- Conduct supportive supervision of clinical and psychosocial staff during monitoring visits, providing constructive feedback and on-the-spot coaching where gaps are identified.
- Conduct distance monitoring through regular phone-based check-ins and review of electronically submitted data from all project sites.
- Prepare detailed monitoring visit reports with findings, recommendations, and follow-up action items, and submit them to the Project Coordinator and DDR Program Manager within five working days of each visit.
D. Data Analysis, Reporting, and Learning
- Analyze quantitative and qualitative project data on a monthly basis, identify trends, gaps, and successes, and present findings to the project management team.
- Prepare monthly data analysis briefs, contributing directly to the monthly activity reports (MARs), quarterly narrative reports, and annual project reports.
- Assist the Project Coordinator and DDR Program Manager in preparing donor reports, project presentations, and briefing materials with accurate, evidence-based content.
- Track progress against all project indicators and targets, flag deviations to the management team in a timely manner and propose corrective measures.
- Document lessons learned, best practices, and success stories from the project for internal learning and external dissemination.
E. Assessment, Evaluation, and Knowledge Management
- Support the planning and execution of mid-term reviews, end-of-project evaluations, and any assessments or surveys required by UNODC, MoPH, or SAF.
- Develop monitoring checklists, supervision tools, assessment questionnaires, and evaluation frameworks in coordination with the Project Coordinator and DDR Program Manager.
- Analyze pre- and post-training test results for the 24 service providers to measure competency improvement and inform future training plans.
- Monitor the implementation of the Strong Families Program (SFP) and aftercare components by tracking session completion, family engagement, and follow-up outcomes.
- Maintain an organized, accessible, and up-to-date filing system for all M&E documentation, including raw data, analysis reports, monitoring tools, and evaluation findings.
- Perform any other duties assigned by the Project Coordinator, DDR Program Manager, or SAF senior management consistent with the scope of this position.
