Admin Officer

Position Title: Admin Officer

2026-04-13 Kabul Full Time 24

Job Location:	Kabul
Nationality:	National
Category:	Education
Employment Type:	Full Time
Salary:	As per IRC Salary Scale 8B
Vacancy Number:	JR00002843
No. Of Jobs:	1
City:	Kabul

Organization:	IRC (International Rescue Committee)
Years of Experience:	2-3 years of relevant experience in administrative support.
Contract Duration:	4 Months
Gender:	Male/Female
Education:	University degree in Business Administration, Education or relevant degree, and MBA degree holders are preferred.
Close date:	2026-04-13

About IRC (International Rescue Committee):

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 10 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1000 staff.

Compliance with Policies:

Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time.
The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.

Job Descriptions:

Main purpose of the job:

The Admin Officer will be primarily responsible for providing comprehensive administrative support to the ECHO and ECD funded project teams across two provinces. This role is essential in ensuring the smooth implementation of project activities by facilitating effective coordination, procurement follow-up, and logistical arrangements. The Project Admin Officer will support the Project Manager in managing procurement processes, liaising closely with the supply chain, finance, and other relevant departments to ensure the timely and quality delivery of materials and supplies to project beneficiaries, including students, teachers, and schools.

In addition, the Admin Officer will serve as the key administrative focal point for implementing partner (IP) staff, providing orientation and ongoing technical support on administrative policies, procedures, and compliance requirements. This includes assisting IP staff with documentation, asset tracking, travel arrangements, and other administrative needs to ensure alignment with IRC and donor standards.

The Admin Officer plays a critical role in enabling the project team and partners to operate efficiently.

Responsibilities:

Manage administrative tasks related to the ECHO and ECD projects, ensuring smooth day-to-day operations and effective coordination between the program team, partners, and support departments
Assist the Project Manager in preparing key project documents, including expenditure plans, monthly cash and item forecasts, Bills of Quantities (BoQs), and Purchase Requisitions (PRs), ensuring accuracy and timely submission.
Manage and track the overall administrative timeline and deliverables of the project, flagging any delays or issues to relevant stakeholders.
Provide clear administrative guidance and orientation to Implementing Partner (IP) staff, including onboarding support, documentation procedures, and continuous technical assistance on IRC admin protocols.
Serve as the main focal point for coordinating procurement processes—ensure timely initiation and tracking of purchase requests, follow up on pending approvals, and verify delivery and quality of items before handover to beneficiaries.
Oversee logistical arrangements for all program activities such as trainings, workshops, field visits, and meetings, including venue setup, transportation, accommodation, refreshments, and equipment readiness.
Ensure all documentation related to procurement, logistics, and admin (e.g., GRNs, distribution lists, attendance sheets, delivery notes) is complete, properly archived, and accessible for audits.
Regularly update and maintain the project's electronic and hard-copy filing system in compliance with IRC and donor standards.
Monitor and maintain inventory records for project assets, materials, and supplies in collaboration with the Supply Chain team.
Provide printing, copying, and documentation support for all education program activities, including training materials, forms, and reports.
Support the preparation and consolidation of weekly movement plans, ensuring efficient scheduling and coordination with field teams.
Proactively identify administrative challenges or gaps and propose solutions to improve workflow and support project efficiency.
Support the Project Manager and other team members in compiling inputs for weekly, monthly, and donor reports, particularly administrative and logistical updates.
Liaise regularly with IRC departments such as Finance, Supply Chain, and HR to ensure smooth administrative coordination across all locations.
Process the projects teachers’ salary including collecting teachers’ documents, populating the item forecast, obtaining relevant layers approvals, communicating with cash hawala and bank authorities and provincial colleagues to facilitate the salary distribution process.
Perform any other tasks assigned by the supervisor related to project administration, coordination, or operational support.

Job Requirements:

University degree in Business Administration, Education or relevant degree, and MBA degree holders are preferred.
2-3 years of experience in administrative support.
Excellent interpersonal skills
Ability to work independently, meet deadlines, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail.
Good English communication skill, as well as Pashto and Dari languages.

Excellent computer skills required (Word, Excel, PowerPoint, Internet, Online Database)

Submission Guidelines:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://theirc.wd1.myworkdayjobs.com/External_Careers/job/Kabul-Afghanistan/Admin-Officer_JR00002843

applications received without a given link and/or online system will be disqualified and removed from the entire process.

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.