The Finance and Admin Officer will support the effective financial, administrative, and operational management of the Education Workforce Skills Programme in Logar and Maidan Wardak. The Finance and Admin Officer will be responsible for financial recordkeeping, payment processing, budget follow-up, office administration, procurement and logistics coordination, documentation management, and compliance with organizational and donor requirements.
Roles & Responsibilities
1- Financial Management and Recordkeeping:
- Maintain accurate financial records, supporting documents, vouchers, receipts, and transaction files for all project expenditures in line with organizational procedures.
- Ensure all financial documents are properly prepared, reviewed, filed, and readily available for internal review, audit, and donor compliance purposes.
2- Payment Processing and Cash Management:
- Prepare payment requests, payment vouchers, and supporting documentation in accordance with organizational finance procedures and approval requirements.
- Support petty cash management, cash counts, and reconciliations, and ensure that payments are processed accurately and on time.
3- Budget Tracking and Financial Follow-up:
- Assist in tracking project expenditures against the approved budget and provide regular updates on budget utilization to the Project Manager and finance department.
- Support financial planning and cost monitoring to promote effective, efficient, and compliant use of project resources.
4- Administrative and Office Support:
- Manage day-to-day administrative tasks related to the project office, including filing, correspondence, records management, and office organization.
- Ensure the availability of office supplies, stationery, and other administrative resources required for smooth project implementation.
5- Procurement and Logistics Coordination:
- Support procurement, purchasing, and logistics processes in coordination with the relevant departments and in accordance with organizational policies and procedures.
- Maintain proper documentation for procurement and administrative transactions and follow up on the timely delivery of goods and services.
6- Asset, Inventory, and Documentation Management:
- Maintain updated records of project assets, inventory, and administrative equipment, and support regular verification of assets and stock.
- Ensure all project files, both financial and administrative, are properly organized, updated, and securely archived.
7- Coordination and Compliance Support:
- Coordinate with programme, HR, procurement, and finance teams to facilitate smooth implementation of project activities and timely administrative support.
- Ensure all finance and administration functions are carried out in line with organizational policies, donor requirements, and compliance standards.
8- Any Other Supportive Duties:
- Support audits, monitoring visits, reporting processes, and other finance and administration tasks assigned by the supervisor or senior management.
- Carry out any other relevant duties necessary for the efficient financial and administrative management of the project.
