The Finance Officer is responsible for supporting AFV’s day-to-day financial operations by ensuring accurate recording, processing, and documentation of all transactions in compliance with internal policies and donor requirements. This role maintains comprehensive financial records, manages payments, records financial transactions in QuickBooks, and handles online banking and bank transfers. The finance officer performs regular bank and petty cash reconciliations, supports monthly payroll processing and tax computation, assists the finance manager in monthly reporting, and prepares audit documentation. By ensuring expenditures are properly coded and tracked against approved budgets, the Finance Officer plays a critical role in maintaining the accuracy, transparency, and accountability of AFV’s financial systems. The finance officer will be responsible for, but not limited to the following key duties and responsibilities:
Key Duties and Responsibilities
- Maintain accurate financial records, ledgers, vouchers, cashbooks, and bankbooks for all AFV operations in both soft and hard copies.
- Record all financial transactions in the AFV accounting system (QuickBooks), including payment, receipt, and journal vouchers.
- Prepare and process timely payments for AFV staff, vendors, per diems, and advances, ensuring documentation is complete and properly approved.
- Handle AFV’s online banking transactions include initiating bank transfers, uploading payments, downloading bank statements, and resolving related queries with the bank.
- Perform weekly or monthly cash and bank reconciliations and support monthly financial closings and reporting for AFV projects.
- Ensure all expenditures are correctly coded to AFV’s approved budget lines and assist with monitoring actual versus budgeted spending.
- Assist in the preparation of donor financial reports and internal financial summaries required by AFV and its donors.
- Deduct and pay all applicable taxes (payroll, vendor, rent) in compliance with Afghan tax law and support AFV in obtaining tax exemption letters and tax clearance from the MTO/MoF.
- Maintain a well-organized and up-to-date filing system for all AFV financial records and ensure all paid documents are stamped and archived.
- Support internal and external audits of AFV by preparing and retrieving required documents and financial evidence.
- Assist in preparing monthly payroll and ensure newly recruited AFV staff receive TINs in a timely manner.
- Provide guidance to AFV staff on financial documentation requirements and assist in delivering finance-related training and orientation sessions when needed.
- Any other tasks assigned by direct supervisor
