About Modern Agriculture Animal Husbandry Organization (MAAO):

Modern Agriculture Animal Husbandry Organization (MAAO) is a national, non-political, non-racial, non-profitable and non-governmental organization, based on human values.

MAAO is a national organization with international standards registered with Islamic Republic of Afghanistan Ministry of Economy, headquartered is in Mazar-e-Sharif, Balkh province.

MAAO operation will be in all part of Afghanistan to boost sustainable economic opportunities through enhancing the agriculture & Livestock productivity, Education, rural development, capacity development and Civil Society, focusing on women role.

MAAO has the ability to provide trainings and conducts researches in agriculture components, in agriculture education for capacity building, value chain in all relevant sectors, vocational trainings, handicrafts, Health and Nutrition, other relevant fields

Position Description:
The IT Report Officer plays a critical role in ensuring the timely, accurate, and quality reporting of all activities related to the project activities. The position supports the documentation, distribution outcomes, monitors data consistency, synthesizes reports for donors and stakeholders, and contributes to program visibility and accountability.

Being as SCOPE registration focal point, the inhabitant will be in constant contact with doner for beneficiary enrolment list for cash distribution and provide daily, monthly and final distribution reports.

The inhabitant supports the M&E team for analyzing the data for timely reporting to meet the project goals.

Key Responsibilities:

1. Data Collection, verification and Analysis:
   • Collect and compile data from various sources within the in the project activity sites.
   • Analyze data to identify trends, discrepancies, and Identify data gaps, inconsistencies, and follow up with relevant staff for clarification.
   • Ensure accuracy and consistency of data collected, review and validate distribution data received from field teams.
   • Liaise with M&E team to cross-check output and outcome indicators with collected data.
2. Reporting & Documentation:
   • Prepare and submit accurate and timely reports to the project management team, donors, and other stakeholders.
   • Develop and submit timely and accurate, weekly, monthly, quarterly, and annual distribution reports, ensuring they meet donor and organizational requirements.
   • Maintain a comprehensive database of all reports and related documentation.
   • Collect, compile, and analyze field data related to project activities (quantitative and qualitative) and develop narrative reports.
   • Ensure reports align with donor templates (e.g., WFP, other UN agencies) and internal formats.
   • Maintain a centralized and organized filing system of all reports, photos, and field documentation.
   • Maintain detailed records of project activities, outputs, and outcomes.
   • Ensure all project documentation is up-to-date and easily accessible.
   • Prepare case studies, success stories, and other documentation to showcase project achievements.
3. Monitoring and Evaluation:
   • Support the monitoring and evaluation team in designing and implementing M&E frameworks.
   • Assist in the development of indicators and benchmarks for project performance.
   • Conduct regular field visits to verify data and monitor project activities.
4. Coordination & Communication:
   • Liaise with project staff, partners, and stakeholders to gather information and provide updates on project progress.
   • Facilitate communication between field teams and project management.
   • Represent the project in meetings, workshops, and other forums as required.
   • Coordinate with field teams and M&E units to gather accurate and timely information.
   • Provide narrative inputs for donor reports, sit-reps, and internal updates.
   • Assist in compiling case studies, human-interest stories, and success stories from beneficiaries.
5. Capacity Building:
   • Train and support project staff on data collection, reporting, and M&E processes.
   • Support training for field monitors and distribution staff on report writing, data collection, and documentation.
   • Provide guidance on reporting tools and ensure proper usage of data collection formats.
6. Compliance & Standards:
   • Ensure reporting complies with donor requirements.
   • Maintain confidentiality and protection of sensitive beneficiary data.
   • Contribute to internal and external audits and verifications by providing accurate documentation and records.
   • Provide guidance on best practices for data management and reporting.
7. Protection Tasks
   • Consider the protection needs of beneficiaries and ensure to mitigate harm to beneficiaries and ensure data protection.
   • Organize focus group discussions to understand the protections risks facing conflict and natural disaster-affected communities based on age, gender and diversity.
   • Maintain a record of protection concerns and risks in specific communities and communicate these issues as needed to project or program manager.
   • Support beneficiaries with specific needs to access referral services and additional support.
   • Develop training and guidance materials on protection for teams in the field.
   • Ensure, “Do No Harm” strategies are practiced, and the field teams are briefed guidance provided.
8. Leadership skills:
   • Effective planning of tasks to subordinates and field teams to achieve the project goals.
   • Task coordination, among the team, follow-up to meet the tight deadlines.
   • Overseeing projects activities, guiding the team to the requirement of the doner.
   • Inspiring team members, to make sure effective project implementation and field activities.
   • Making decisions vital to setting up a plan of action for project implementation.
   • Creating team building activities
9. Soft Skills
   • Ability to cope well under pressure, work irregular hours and meet tight deadlines
   • Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures
   • Strong Leadership and people Management Skills
   • Strong communication, English Writing and reporting skills
   • Deadline-Oriented
   • Experience in needs assessment, project monitoring and evaluation, and program development.
   • Attention to details
   • Research skills

10. PSEA Declaration & Vetting Procedure:
    • As an organization committed to upholding the highest standards of integrity and accountability, we are dedicated to preventing sexual exploitation and abuse (PSEA) in all our operations. We expect all employees to maintain a zero-tolerance policy towards any form of sexual exploitation, sexual abuse, or harassment.
    • By applying for this position, you agree to adhere to our PSEA principles and report any concerns or incidents related to misconduct promptly to the designated focal point within the organization. Failure to comply with these standards may result in disciplinary action, up to and including termination of employment.
    • As part of our commitment to safeguarding vulnerable individuals, we conduct a thorough vetting process for all candidates. This includes a specific inquiry into any past allegations, investigations, or disciplinary actions related to sexual misconduct.
    • We will ask all references to confirm if the candidate has ever been subject to any such issues, left employment pending an investigation, or refused to cooperate with an investigation related to sexual exploitation and abuse (SEA).

11. Additional Job Responsibilities
    • The duties and responsibilities set out above are not exhaustive, and the postholder may be required to carry out additional duties from time to time, subject to change with the evolution of the project progress and in accordance with project nature, MAAO, and donor requirements, which are reasonable in relation to their level of skills and experience. The post holder is required to carry out the tasks that are unforeseen issues and circumstances in relation to the project and should remain adaptable to perform responsibilities that may not be mentioned above as and when required.

Job Requirements:

Competence:

Passionate to work, teamwork oriented, problem-solving skills, excellent communication, interpretation and analytical skills, providing feedback, willingness to work in tough field conditions, meet tight deadlines, work under pressure, willingness to travel based on need and requirement, a self-oriented and good planner with professional communication and representation skills.

Core Competencies:

Highly motivated, effective communication skills, both verbally and written in group or individual.

Experience utilizing computers including word processing, spreadsheet and other software packages.

Familiarity with Cluster work at national or sub-national level

Be respectful, possess cultural and political awareness and sensitivity

Demonstrate flexibility, consistency and sound work ethics.

Integrity, loyalty and discretion on high standard.

Qualifications:

• Bachelor, in Computer Since, Engineering or any other relevant field and certification is preferred.
• Full knowledge of MS Office Package, Advance knowledge of MS Excel.
• Data analysis skills using MS Excel, Power BI, or any other related application
• Very good written and oral English skills, experience in usage of digital data collection platforms, i.e., MODA, KOBO, etc.
• Familiar with WFP’s SCOPE platform or mobile data collection.
• Strong communication, Reporting and coordination skills.

Language Skills

Fluency in Dari/ Pashto or Uzbaki and English language skills (writing, speaking, reading and understanding)

Interested and qualified candidates can submit their CVs along with a cover letter to the HR Department of MAAO through the link address: https://www.maao.org.af/Jobs-Listing-Page-main/jobs.html 

Please note, while sending your C.V & Cover letter, please mention the vacancy number and position in the subject line, application received after the closing date and without subject line will not be taken in consideration. Local applicants from the same province are encouraged to apply and will be given priority.

Due to huge number of applications, only those applicants who meet the minimum qualification and requirements for the mentioned position will be contacted for the written test and interview.