Position Title: Admin/Finance Assistant
2025-05-20        Khost       Full Time        66
Job Location: Khost
Nationality: Afghan
Category: Admin-Clerical
Employment Type: Full Time
Salary: As per HRRAC salary scale
Vacancy Number: HR-KBL-2025-18
No. Of Jobs: 1
City: Khost
Organization: HRRAC
Years of Experience: 2 years
Contract Duration: 6 months
Gender: Male/Female
Education: Bachelor will be preferred.
Close date: 2025-05-20

About HRRAC:

Human Rights Research and Advocacy Consortium (HRRAC) founded in 2006, is an independent Afghan non-governmental organization engaged in research, advocacy and capacity-building in the areas of women's and children’s human rights, health, education, access to justice, and public participation. HRRAC is a unique platform that brings together national and international organizations committed to advocating with and on behalf of Afghans for the protection and respect of human rights in Afghanistan. 

Job Descriptions:

Key Responsibilities:

  1. Assist in preparing financial vouchers, supporting documents, and data entry in financial systems.
  2. Ensure timely disbursement of payments to staff, vendors, and beneficiaries, in coordination with the Finance Manager.
  3. Maintain petty cash book and petty cash reconciliation on a regular basis.
  4. Track project-related expenses and maintain proper documentation for all transactions.
  5. Support the preparation of monthly, quarterly, and final financial reports and forecasts.
  6. Assist in ensuring expenditures are properly coded according to the budget lines and donor (AHF) requirements.
  7. Maintain financial files and ensure all finance-related documents are properly archived.
  8. Maintain proper inventory and asset management of project equipment and supplies.
  9. Support the procurement process in alignment with procurement cycle, collecting quotations, and following up on purchases in coordination with procurement focal point.
  10. Organize project documents including contracts, attendance sheets, purchase records, and leave records.
  11. Ensure accurate and updated records of staff attendance, leave, and timesheets.
  12. Coordinate project logistics including arranging meetings, transportation, and accommodation when needed.
  13. Ensure availability and proper functioning of office supplies and utilities.
  14. Support the recruitment process (announcements, shortlisting, scheduling interviews).
  15. Maintain personnel files for project staff including contracts, timesheets, and leave balances.
  16. Assist in onboarding new project staff by preparing documentation and orientation materials.
  17. Ensure that all financial and administrative activities are in line with HRRAC’s internal policies and donor (AHF) compliance requirements.
  18. Support external and internal audits by providing required documents and explanations.
  19. Maintain confidentiality and professionalism in handling financial and administrative data.
Job Requirements:
  1. Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
  2. At least 2 years of relevant experience in admin and finance roles, preferably in NGOs or development organizations.
  3. Good knowledge of MS Office applications (Excel, Word, Outlook) and basic accounting software.
  4. Familiarity with donor financial procedures, especially AHF or UN-based funding, is an asset.
  5. Strong organizational skills, attention to detail, and ability to meet deadlines.
  6. Good interpersonal and communication skills.
  7. Fluent in Pashto and Dari and -working knowledge of English is an advantage.
Submission Guidelines:

HRRAC’s equal environment, which affects its human resources practices, is shaped by and governed by law and regulation of the Afghanistan offering equal opportunity to everyone. Female candidates are encouraged to apply.

Interested Applicants are requested to submit a cover letter and detailed CV, through e-mail address (Vacancies@hrrac.af/ https://forms.gle/PLgemPLz6x9C5vCW9), indicating on the subject line the title of the position and vacancy number (Admin/Finance Assistant-HR-KBL-2025-018) or your application may not be considered.

Please note that applications received after the closing date will not be given consideration. Only short-listed candidates will be invited for written test and interview.

Please do not send heavy size documents (i.e. Tazkira, Education documents, work certificates)

Submission Email:

https://forms.gle/PLgemPLz6x9C5vCW9

Apply  

Similar Jobs