Core Functions / Responsibilities:
1. Support the management of office property, plant, equipment and other organisational assets in accordance with IOM policies, procedures and established asset management standards.
2. Maintain an accurate and up-to-date asset register and ensure that all assets are properly identified, tagged, recorded and assigned to the responsible custodian and/or location.
3. Coordinate the receipt, inspection, recording and allocation of newly acquired assets, verifying that assets received correspond with approved purchase orders, specifications and delivery documentation.
4. Coordinate the transfer, relocation and reassignment of assets between staff members, units and offices, verifying that all movements are properly authorised, documented and reflected in the asset management system.
5. Conduct periodic physical verification and inventory counts of assets, reconcile physical assets with system records and investigate and follow up on discrepancies, missing assets and other irregularities.
6. Monitor the condition, utilisation and operational status of assets and coordinate with relevant units and service providers for maintenance, repair, replacement and warranty services as required.
7. Monitor asset-related insurance coverage, warranties and service agreements and coordinate the timely renewal, reporting of losses or damages and follow-up of insurance claims and other contractual obligations.
8. Coordinate the reporting and documentation of lost, stolen, damaged or destroyed assets and ensure that appropriate administrative, investigation and follow-up actions are undertaken in accordance with IOM procedures.
9. Support the identification and processing of obsolete, surplus, damaged or uneconomical assets for disposal, including preparation of relevant documentation and coordination of authorised disposal activities.
10. Coordinate with Finance and relevant units to reconcile asset records with financial records and ensure that acquisitions, transfers, disposals and other asset transactions are accurately recorded and supported by appropriate documentation.
11. Maintain complete physical and electronic asset records and retrieve, analyse and report asset information, including asset holdings, movements, condition, utilisation, losses, maintenance and disposal status.
12. Provide briefing, technical guidance and training to staff, asset custodians and junior SCM personnel on asset management procedures, safeguarding and accountability of organisational property, inventory control and reporting requirements.
13. Perform other relevant asset management and supply chain duties as may be assigned.
Required Qualifications and Experience
Education
· Bachelor’s degree in business administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience;
or
· High School diploma with (5) five years of relevant professional experience
· Certification in Procurement, Logistics or Supply Chain Management is an advantage
Experience
· Experience in procurement and logistics and working with vendors and service providers;
· Experience with asset management process;
· Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,
· Experience working in an international organisation an advantage.
SKILLS:
· High level of computer literacy;
· Ability to work with national and international institutions;
· Ability to prepare clear and concise report;
· Excellent communication and negotiation skills; and,
· Ability to establish realistic resource requirements to meet IOM needs.
Languages
- For all Applicants, fluency in English is required (oral and written).
- Working knowledge of Pashto or Dari is required.
- Fluency in all national language(s) are highly advantages.
Note: Qualified female candidates are highly encouraged to apply.
