1. Bookkeeping & Data Entry: Maintain accurate records of all financial transactions (Accounts Payable, Accounts Receivable, General Ledger) using QuickBooks.
2. Accounts Payable (AP): Process vendor invoices (raw materials, utilities, maintenance), verify against purchase orders, and prepare payment schedules.
3. Accounts Receivable (AR): Generate invoices for customers, track payments, and follow up on overdue accounts.
4. Assist in calculating wages for factory floor staff and admin staff, ensuring deductions and payments are accurate.
5. Expense Tracking: Monitor factory overhead costs (electricity, water, rent, supplies) and categorize them correctly in QuickBooks and excel sheet.
Administration & Operations (Excel Focus)
6. Inventory Management: Use Excel to track raw material consumption, finished goods inventory, and stock levels. Coordinate with the warehouse team for monthly stock audits.
7. Production Reporting: Create and maintain Excel spreadsheets to track daily/weekly production output, wastage, and efficiency metrics.
8. Vendor Coordination: Manage relationships with suppliers for office supplies, factory consumables, and maintenance services.
9. Employee Records: Maintain attendance records, leave registers, and personnel files for factory workers.
10. Excel Reporting: to present financial and operational data to management.
11. General Admin: Handle correspondence, filing, and support HR with onboarding new factory staff.
Other job-related duties as assigned by the Management.
