Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs.

Acted Afghanistan:

Acted is working in 20 provinces in Afghanistan around the country. These provinces are affected by natural and man-made disasters. Acted provides relief and emergency assistance to vulnerable populations affected by displacements, conflicts, or natural disasters, in the fields of agriculture, shelter, wash, and food security.

The Flat Officer is responsible for ensuring the effective, transparent, and compliant delivery of finance, human resources, administration, logistics, security, and compliance functions within the field office. The position supports Acted operations by ensuring that organizational resources are managed efficiently and in accordance with Acted principles, donor regulations, national laws, and organizational policies.

A.     Finance and Budget Management

Key Responsibilities

• Ensure all financial transactions are processed in accordance with Acted policies, donor regulations, and local laws.
• Maintain accurate financial records and supporting documents.
• Manage petty cash and cash advances.
• Prepare monthly cash forecasts and expenditure reports.
• Track field-level expenditures against approved budgets.
• Verify invoices, payment requests, and supporting documentation.
• Support financial reconciliations and month-end closing activities.
• Monitor financial risks and immediately report irregularities.

B. Human Resources Management

Key Responsibilities

• Support recruitment, selection, onboarding, and induction processes.
• Maintain up-to-date staff personnel files (Archive and SharePoint)
• Payroll Management for field staff (Homere)
• Track staff attendance, leave, and timesheets.
• Leave Management (Power app)
• Ensure staff contracts are renewed and archived appropriately.
• Facilitate staff orientation on organizational policies.
• Support performance management processes.
• Assist with employee relations issues and staff welfare.
• Promote diversity, inclusion, gender equity, and safeguarding standards.

C. Administration and Office Management

Key Responsibilities

• Ensure efficient day-to-day office administration.
• Manage office facilities, accommodation, utilities, and workspace arrangements.
• Coordinate travel, workshops, trainings, and meetings.
• Maintain filing systems and document archives.
• Ensure office supplies and equipment are available.
• Manage contracts and service agreements for Premises.
• Support regulatory and legal compliance documentation.

D. Logistics, Procurement and Asset Management

Key Responsibilities

Procurement

• Conduct procurement activities according to Acted and donor procurement policies.
• Prepare RFQs, bid analyses, purchase requests, and purchase orders.
• Ensure procurement processes are transparent, competitive, and properly documented.
• Maintain procurement tracking systems.

Inventory and Assets

• Maintain asset and inventory registers.
• Conduct periodic stock counts and asset verification.
• Ensure proper asset tagging and tracking.
• Monitor asset movement and disposal procedures.

E. Security and Safety Management

Key Responsibilities

• Support implementation of organizational security and safety procedures.
• Monitor local security developments and report incidents.
• Maintain staff movement tracking systems.
• Coordinate security briefings for staff and visitors.
• Ensure office safety measures are maintained.
• Ensure communication and emergency contacts remain updated.
• Coordinate incident reporting and documentation.

F. Transparency, Compliance

Key Responsibilities

• Promote accountability, transparency, and ethical conduct across operations.
• Ensure compliance with organizational policies, donor regulations, and humanitarian standards.
• Monitor adherence to procurement, finance, HR, and logistics procedures.
• Promote prevention of fraud, corruption, exploitation, abuse, and misconduct.
• Support safeguarding and Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) initiatives.
• Identify compliance risks and propose mitigation measures.

Education and Experience

Education

• Bachelor's Degree in Business Administration, Finance, Human Resources Management, Public Administration, Economics, Logistics, or related field.

Experience

• Minimum 3-5 years of progressive experience in humanitarian or development organizations.
• Experience managing multiple support functions in field operations.
• Experience working with donor-funded projects.
• Experience in emergency response operations is highly desirable.

Standard PSEAH blurbs for job advertisement:

Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and strives to recruit those who share our values. 

All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements. 

All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behavior outlined in those documents. 

Managers will have a special responsibility to foster a safe environment. 

Misconduct can lead to serious disciplinary sanctions.

Email : afghanistan.jobs@acted.org