CHILD SAFEGUARDING:
Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The Partnership Coordinator will be based in the Country office, with solid reporting to the Partnership Manager and close working with the Education department in the GPE STG project.
Afghanistan CO is embarking on a light-touch Country Strategic Plan CSP refresh considering the contextual changes and directives from the defector authorities especially in Health and Nutrition and Education Sector. To manage the transition and drive the new vision, the CO wants to review, align and strengthen its partnership strategy, program and award management and donor compliance. The CO is in the process of working out a new partnership strategy and strengthening award management and donor compliance in line with the new context.
Partnership Coordinator takes the lead role as focal point for SCIs engagement with local/national/international partners at their respective field/area level. The overall aim of the Partnership Coordinator will be to lead the implementation of partnership ways of working and procedures at the field/area level. The post holder is responsible for ensuring staff and partners’ capacities at her/his respective field/area are developed to ensure quality programming to children. The post holder will be expected to coordinate overall partnership management function at field/area level, which includes facilitate standard partner assessments and selection process, programme co-design and budgeting with partners, facilitate partner capacity strengthening plans and development, feeding information to CO on staff capacity strengthening, and joint implementation and monitoring of the programme. In coordinating and facilitating the process, the post holder will be in consultation with and supported by GPE team, particularly Education team, Programme/Project Manager, and other relevant functions such as Technical Team.
SCOPE OF ROLE:
Reports to: Partnership Manager
Staff reporting to this post: N/A
Direct: 0
Indirect: 0
Budget Responsibilities: None
KEY AREAS OF ACCOUNTABILITY:
In line with SC’s Partnership Functions Matrix, key functions are:
Coordinating the overall partnership management function at CO Office particularly in GPE STG project:
• Ensure coordination and implementation of the partnership management among different functions at CO as adherence to partnership procedures and tools (e.g. coordinated operational system for partnerships across projects, programmes, support team, technical team, and partnerships).
• With support and endorsement from the Education team and Partnership Manager, ensure staff and resources coverage for partnership functions.
• Provide inputs to HR and the Partnership Manager on the needed training/orientations to staff and GPE partners.
• Coordinate and/or facilitate safer partnership process (COSA assessment, where applicable)
• Documenting lessons learned and practices related to partnerships in their respective office.
Develop and manage the partner relationships:
• Ensure that relations with partners respect SC’s Partnership Principles and are aligned with SCs Approach to Humanitarian Action.
• Together with education GPE team, maintain engagement with and become as main focal point for all partners (strategic, implementation, network/alliance) in the office.
• Scoping of key actors and/or potential partners in the office
• Partner selection for assessments, constituting the assessment team together with the programme operations team. The team make the recommendation for the way forward with the partner based on which the decision is taken by their respective education team, the relevant programme/project manager and potentially the relevant technical team and consulted with the Partnership Manager.
• Initiate discussion to gather emerging child right issues and to co-create or co-design programme (as necessary, involving technical team such MEAL, TAs, and/or Specialists).
• Ensure partnership and risk assessments are conducted (either directly or facilitate the processes).
• Coordinating the process in carrying out regular Monitoring in Partnership covering the complete 4 aspects: health of partnership, SC and donor compliances (include financial), programme/project delivery, and capacity strengthening partners. This includes coordinating with relevant department/function involved in the monitoring at their respective file/are office.
• Feedback mechanisms: partner satisfaction survey and MEAL partnership standards, including monitoring the health of partnership using the partnership effectiveness monitoring tool.
• Ensure overall coordinated communication with partners.
Support award management:
• Depending on structure and staff be responsible for or support Award Managers to, as well as in close coordination with the respective Programme/Project Manager:
o In consultation with Award Team, draw-up contract/agreement/MoU.
o Coordinate or facilitate partner’s involvement in kick-off meetings.
o Ensure the understanding of partners on risk and financial operational compliance.
o In coordination with Award Team and Field Finance Team, conduct compliance investigations as needed.
o Ensure capacity strengthening addresses related risks and compliance issues
General:
• Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
Creativity:
• Innovative solutions for problem in field
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity.
