Job Purpose:
Acted's Project Manager will be responsible for overseeing the implementation of all activities planned under Acted’s Sustained Rural Development Program (SRDP) Phase IV Extension, across the four provinces of intervention (Faryab, Jawzjan, Balkh, Samangan). While also preparing for the proposal for the next phase of the SRDP program.
The SRDP IV’soverall objective is to contribute to sustainable and inclusive rural development of Faryab, Jawzjan, Balkh and Samangan provinces.
Duties & Responsibilities:
Project cycle management:
- Work under direct leading of Northwest Area Coordinator responsible for the entire field management and implementation of the SRDP V– with support of 3 program supervisors and in coordination with Team Leads in Faryab, Jawzjan, Balkh and Samangan provinces.
- Support IMPACT/AGORA unit on planning, reviewing and implementation of any activities related to Manteqa approach in SRDP program.
- Assist Acted senior program management in managing project finances – updating of program forecast BFU, budget lines expenses, logistics – review procurement plan, develop BoQs for all program procurement, support logs on procurement process, administration – YDCs, VTCs, sub-bases and site-camps set up, and provide any necessity, human resources – develop ToRs, organigramme, staff recruitment, PAs review, and security – review staff movements and security advisory through SAM/Cs and Acted security department.
- Follow project activities implementation and planning the various stages of project implementation; guide the implementation of the project and the methods of follow-up.
- Manage and supervise project activities following the set objectives, indicators, and outputs; under 4 main results which are; Improved participatory and resource-based local development planning using resource-based area approach; Improved government basic service delivery; Improved youth and women’s education and employability; Increased agricultural productivity and vulnerable households’ income.
- Guide and direct program staff; supervisors, team leaders, officers, enumerators, outreach workers, and incentive teachers for ongoing activities within the project.
- Maintain and arrange hard copy and soft copy of filling system for general project documents records and means of verification for Aacted that uses set dataset and to make them with databases and analysis.
- Liaise with all internal and external counterparts of the project; assess the activities undertaken and ensure efficient use of resources and ensure highly engagement of local communities, stakeholders and authorities for project activities implementation.
- Lead project supervisors and team leaders in preparing and compiling of quarter reports for 4 provincial governor offices, line departments in provincial level and ministries in Kabul – for MoE, MoEC, MoWA, MoEW, MoIC, MAIL. Manage and accompany ministries delegation and authorities for the program reviews and field visits.
- Working closely with Acted PDD on preparing of project reports for NMoFA and updating PMF, BFU, trucking field implementation action plan on monthly basis.
- Assisting Acted Appraisal, Monitoring and Evaluation Unit (AMEU) in regular monitoring, of the ongoing project activities, CRM cases feedback, the AME frame-work review, and support any program assessment.
- Working on project activities visibilities and develop brochures, banners, stands, signboards following NoMFA and Acted communication and visibility policy.
- Work with project field team and develop case studies and or success stories on various implementation part of main activities and for well and successful completion of activities and ensure all set measures for activities sustainability and hand over of project resources be fully covering by local authorities and communities in Faryab, Jawzjan, Balkh and Samangan.
Team Management
- Lead the recruitment and training of program team members in collaboration with the program supervisors, the HR department and provincial coordination.
- Assist team members with information, tools and resources to improve performance and reach objectives (e.g. manuals, guidelines, checklists, etc.).
- Ensure staff has proper weekly, monthly, quarterly and annual plan for project implementation
- Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on one and performance reviews.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Participate actively in weekly area or base meetings, workshops, seminars and conferences organised by Acted.
- Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided. Provide regular updates on project implementation and also relevant technical data, in particular through updated monthly reports and weekly updates; Prepare timely reports according to the requirements of the donor, and internal deadlines of the Project Development Department.
External representation
- Communicate effectively to ensure overall project targets and donor requirements are met.
- Participate in technical and sectorial meetings to ensure visibility amongst local authorities, exchange of information, communication with the line departments.
- Close communication with the national & local authorities and other NGOs focal points, and support to all provincial teams in their cooperation with line departments.
- The PM is expected to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of Acted’s mandate, ethics, values and standpoint regarding other actors.
---------------------------------------------------------------------------------------------------------------------------------------------------
Standard PSEAH blurbs for job advertisement:
Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and strives to recruit those who share our values.
All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behavior outlined in those documents.
Managers will have a special responsibility to foster a safe environment.
Misconduct can lead to serious disciplinary sanctions.
------------------------------------------------------------------------------------------------------------------------------------------------------------
