Job Purpose:
Under the supervision of the CFM, the Country Finance Controller in charge of the operations oversees main finance duties in the department. The role will work closely (with recurrent monitoring visits on the field) with Area Finance Managers in the field focusing on assessing and resolving operational issues and lack of capacity at finance-field level. He is also responsible for the global cash/management of the mission.
He ensures that national legislation (Taxes) is adhered to and that the country-specific standards and rules are applied to protect Acted interests and ensure efficient use of resources.
Duties & Responsibilities:
- External and Internal Audits support to Compliance department upon request
- Focus on Assessing and resolving Operational Issues in the field, with potential short-term gap filing and field missions to give training and support to the program, finance, and logistic teams in shared finance related duties.
- Advise CFM and Country Coordination on operational financial risk and provide analyses of the mission’s main operational risks or priorities. Propose mitigation measures.
- Guarantee the good commitment of expenditure in the field –budget availability, compliance to Acted and donor’s procedures by working closely with logistics capital and in the field.
- Oversee and plan finance recruitment in the field as well as career management.
- Direct Technical Management of the Area finance Managers in the bases, in close coordination with ACs.
- Continuous specific support on UNOPS projects (on the cash Management specifically)
- Gap filling for CFM in case of his/her absence (budgeting/management/other)
- Treasury management – ensure controlled and smooth cash, MTA, and Bank management.
Cash and Banks:
- Managing the bank network of the mission in Afghanistan, maintain proper relation and communication regarding the accounts, ensure adherence to the bank selection process, and keep a clear mapping of all actors.
- Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures
- Mitigate financial risk by finding potential cash diversification options.
- Mitigate loss on exchange rates with analyses and calculations versus info euro.
MTAs:
- Ensure the archiving of all proof of payments from the field team and from the MTA alongside with the invoice, ensure fees match the agreement, and archive statement of accounts from MTAs.
- Ensure no MTAs not vetted are used in the field, in close coordination with Accounting Finance Manager.
- Address any MTA/FSP related challenges.
- Maintain proper communication and sufficient number of MTAs/FSPs.
- External and Internal Audit Follow up.
- Take the lead on external audit preparation in support to the country compliance teams and address auditors’ recommendations – unless if in field mission (then, CFM is in charge). Ensure adherence to deadline.
- Request/supervise/lead internal audits in financial teams in the field.
- Focus on Field Finance Operations/Support/Control to facilitate programs implemented in country:
- Oversee the finance field teams, plan & conduct field finance staff recruitments, participate in appraisals in close coordination with ACs, follow career management, identify staff with potential and contribute to internal mobility.
- Ensure training and capacity building for field finance team members to increase the level of technical ability and skills; ensure an appropriate level of control within the bases and contribute to a better and more operational finance department in the field.
- Ensure compliance of the finance field team to Acted processes (globally or as drafted through memos in country).
- Plan field monitoring missions according to needs (with potential short term gap filling) to assess/resolve operational issues and capacity gaps in the field among the finance team members.
- Team Management
- Oversee the team, plan and conduct recruitment, undertake appraisals of the two finance managers, support them in their day-to-day work and deadlines (following up).
- Commitment of expenditure – guaranty budget availability and compliance to Acted and donor’s procedures before releasing payments.
- Perform any other related activities as assigned by immediate supervisor and country coordination and react to any urgent requests from PDD/Coordination and other departments.
- Work on longer-term request for finance in line with coordination and other departments (memos, dedicated in country processes, structural changes etc..)
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Standard PSEAH blurbs for job advertisement:
Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and strives to recruit those who share our values.
All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behavior outlined in those documents.
Managers will have a special responsibility to foster a safe environment.
Misconduct can lead to serious disciplinary sanctions.
