1. About Modern Agriculture Animal Husbandry Organization (MAAO):

Modern Agriculture Animal Husbandry Organization (MAAO) is a national, non-political, non-racial, non-profitable and non-governmental organization, based on human values.

MAAO is a national organization with international standards registered with Islamic Republic of Afghanistan Ministry of Economy, headquartered is in Mazar-e-Sharif, Balkh province.

MAAO operation will be in all part of Afghanistan to boost sustainable economic opportunities through enhancing the agriculture & Livestock productivity, Livelihood, Education, rural development, capacity development and Civil Society, focusing on women role.

MAAO has the ability to provide trainings and conducts researches in agriculture components, in agriculture education for capacity building, value chain in all relevant sectors, vocational trainings, handicrafts, Health and Nutrition, other relevant fields

1. Background

The Data Management & SCOPE Focal Point position is established to ensure accurate, secure, and efficient management of beneficiary data for humanitarian assistance programs. As the organization increasingly relies on digital systems for registration, targeting, and assistance delivery, this role is critical in maintaining data quality, integrity, and compliance with data protection standards.

2. Purpose of the Position

The purpose of the position is to oversee end-to-end beneficiary data processes, from digital registration and verification to distribution support and reporting, using systems such as SCOPE, Kobo, and MODA. The role supports timely and accountable delivery of assistance by ensuring that eligible beneficiaries are correctly registered, validated, and included in approved distribution lists.

3. Key Responsibilities and Duties

1. Data Management & Registration

• Supervise and manage the SCOPE registration process, ensuring accurate and timely beneficiary data entry.
• Register, update, verify, and validate household (HH) data in SCOPE servers.
• Handle SCOPE card registration and beneficiary verification.
• Prepare and manage Beneficiary Payment Lists (BPL) and distribution datasets.
• Request uploaded data, error reports, and BPL from donor’s relevant units.
• Share validated beneficiary data with field teams.
• Ensure accuracy, consistency, and integrity of beneficiary records.

2. Data Collection & System Management

• Design and manage digital data collection tools using Kobo and MODA toolkits.
• Create multi-purpose digital forms for targeting, registration, monitoring, and reporting.
• Analyze collected data to support program implementation.
• Manage and maintain SCOPE servers and registration systems.
• Prepare beneficiary lists for data entry into the SCOPE system.

3. System Maintenance & Technical Support

• Monitor and update databases, including re-evaluation and updating of beneficiary information.
• Provide in-field technical support during registration and distribution.
• Manage user profiles, field locations, and transfer values (e.g., food baskets, cash transfers).
• Troubleshoot and prepare mPOS devices for distribution activities.
• Synchronize mPOS devices to capture updated BPLs.
• Request required IT equipment from donor and ensure functionality of computers, scanners, webcams, USB hubs, printers and related devices.

4. Data Quality Assurance & Protection

• Conduct regular data quality checks to identify and correct errors.
• Ensure compliance with data protection, confidentiality, and safeguarding policies.
• Maintain secure handling and storage of beneficiary data in line with organizational and donor standards.

5. Reporting & Analysis

• Prepare detailed reports on beneficiary data for management and donors.
• Analyze data trends to improve operational efficiency and targeting accuracy.
• Support monitoring and evaluation processes through accurate data reporting.

6. Training & Capacity Building

• Train field staff on proper data handling procedures.
• Build capacity on SCOPE, Kobo/MODA systems, and data protection standards.
• Train and support project staff on data collection, reporting, and M&E processes.
• Support training for field monitors and distribution staff on report writing, data collection, and documentation.
• Provide guidance on reporting tools and ensure proper usage of data collection formats.

7. Monitoring and Evaluation:

• Support the monitoring and evaluation team in designing and implementing M&E frameworks.
• Assist in the development of indicators and benchmarks for project performance.
• Conduct regular field visits to verify data and monitor project activities.

8. Coordination & Liaison

• Coordinate with internal departments (Programs, IT, Logistics, Finance).
• Liaise with project staff, partners, and stakeholders to gather information and provide updates on project progress.
• Facilitate communication between field teams and project management.
• Represent the project in meetings, workshops, and other forums as required.
• Coordinate with field teams, warehouse staff, and M&E units to gather accurate and timely information.
• Provide narrative inputs for donor reports, sit-reps, and internal updates.
• Assist in compiling case studies, human-interest stories, and success stories from beneficiaries.

1. Compliance & Standards:

• Ensure reporting complies with donor requirements (e.g., WFP distribution reporting guidelines).
• Maintain confidentiality and protection of sensitive beneficiary data.
• Contribute to internal and external audits and verifications by providing accurate documentation and records.
• Provide guidance on best practices for data management and reporting.

10. Scope of the Role

• Manage the full lifecycle of beneficiary data from registration to distribution.
• Ensure compliance with technical standards and data protection regulations.
• Play a critical role in ensuring assistance reaches intended beneficiaries accurately and efficiently.

11. Leadership skills:

• Effective planning of tasks to subordinates and field teams to achieve the project goals.
• Task coordination, among the team, follow-up to meet the tight deadlines.
• Overseeing projects activities, guiding the team to the requirement of the doner.
• Inspiring team members, to make sure effective project implementation and field activities.
• Making decisions vital to setting up a plan of action for project implementation.
• Creating team building activities

4. PSEA Declaration & Vetting Procedure:

• As an organization committed to upholding the highest standards of integrity and accountability, we are dedicated to preventing sexual exploitation and abuse (PSEA) in all our operations. We expect all employees to maintain a zero-tolerance policy towards any form of sexual exploitation, sexual abuse, or harassment.
• By applying for this position, you agree to adhere to our PSEA principles and report any concerns or incidents related to misconduct promptly to the designated focal point within the organization. Failure to comply with these standards may result in disciplinary action, up to and including termination of employment.
• As part of our commitment to safeguarding vulnerable individuals, we conduct a thorough vetting process for all candidates. This includes a specific inquiry into any past allegations, investigations, or disciplinary actions related to fraud or any sexual misconduct.
• We will ask all references to confirm if the candidate has ever been subject to any such issues, left employment pending an investigation, or refused to cooperate with an investigation related to fraud or any kind of sexual exploitation and abuse (SEA).

5. Protection Tasks

• Consider the protection needs of beneficiaries and ensure to mitigate harm to beneficiaries and ensure data protection.
• Organize focus group discussions to understand the protections risks facing conflict and natural disaster-affected communities based on age, gender and diversity.
• Maintain a record of protection concerns and risks in specific communities and communicate these issues as needed to program manager and WFP.
• Support beneficiaries with specific needs to access referral services and additional support.
• Develop training and guidance materials on protection for teams in the field.
• Ensure, “Do No Harm” strategies are practiced, and the field teams are briefed guidance provided.

6. Additional Job Responsibilities

• The duties and responsibilities set out above are not exhaustive, and the postholder may be required to carry out additional duties from time to time, subject to change with the evolution of the project progress and in accordance with project nature, MAAO, and donor requirements, which are reasonable in relation to their level of skills and experience. The data management and SCOEP focal point is required to carry out the tasks that are unforeseen issues and circumstances in relation to the project and should remain adaptable to perform responsibilities that may not be mentioned above as and when required.

1. Job Requirements:

A. Required Skills and Competencies

Technical Skills:

• Strong proficiency in MS Office (especially advanced Excel knowledge) and data collection tools.
• Experience with Kobo Toolbox, MODA, SCOPE, and database systems and ability to develop data collection and monitoring tools.
• Ability to troubleshoot hardware and mobile registration devices (mPOS).
• Strong supervisory and organizational management skills.
• Proven ability to monitor, document, and report on project activities.
• Good understanding of training management, adult learning principles, and participatory approaches.

Soft Skills:

• Ability to cope well under pressure, work irregular hours and meet tight deadlines
• Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures
• Strong Leadership and people Management Skills
• Excellent communication, facilitation, and problem-solving skills.
• Strong report writing and analytical skills.
• Fluency in Dari, Pashto, and English (spoken and written); knowledge of Uzbeki is an advantage.
• Integrity, accountability, and commitment to teamwork.

1. Competence:

Passionate to work, teamwork oriented, problem-solving skills, excellent communication, interpretation and analytical skills, providing feedback, willingness to work in tough field conditions, meet tight deadlines, work under pressure, willingness to travel based on need and requirement, a self-oriented and good planner with professional communication and representation skills.

2. Core Competencies:

Highly motivated, effective communication skills, both verbally and written in group or individual.

Experience utilizing computers including word processing, advanced spreadsheet and other software packages.

Familiarity with Cluster work at national or sub-national level

Be respectful, possess cultural and political awareness and sensitivity

Demonstrate flexibility, consistency and sound work ethics.

Strong understanding of data protection and confidentiality principles.

Integrity, loyalty and discretion on high standard.

2. Work Experience

• Minimum 3-4 years of relevant experience in data management, humanitarian operations, or administrative roles.
• Experience working with WFP SCOPE system is highly desirable.
• Familiarity with community-based programming and the operational context of Sar-e-Pul Province.

3. Qualifications:

5. Required Qualifications and Experience

Education:

• Bachelor’s degree in Information Technology, Computer Science, Data Management, Statistics, or related field and certification (preferred).
• Very good written and oral English skills.
• Experience with Kobo Toolbox, MODA, SCOPE, and database systems and ability to develop data collection and monitoring tools.

• Strong facilitation, communication, and documentation skills.
• Good technical reporting and communication skills.

1. Submission Guidelines:

Interested and qualified candidates can submit their CVs along with a cover letter to the HR Department of MAAO through the link address: MAAO Job List

Please note, while sending your C.V & Cover letter, please mention the vacancy number and position in the subject line, application received after the closing date and without subject line will not be taken in consideration. Local applicants from the same province are encouraged to apply and will be given priority.

Due to huge number of applications, only those applicants who meet the minimum qualification and requirements for the mentioned position will be contacted for the written test and interview.