Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time.

UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan.

UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:

Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.

Food Security: Distribution of food items throughout the country.

Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.

Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.

WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.

Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.

Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.

Protection: Women empowerment projects, orphanage centers, and demining project.

Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).

Position Summary

The Senior Logistics Officer is responsible providing logistical, and procurement support to AFV-Health project in Kabul and MI-Health project in Balkh provinces. The candidate shall be responsible for planning, coordinating, and overseeing all logistics and supply chain activities of the organization to ensure efficient, timely, and cost-effective support to programs and operations. The role involves procurement, transportation, warehousing, asset management, and compliance with organizational and donors regulations.

Responsibilities:

Specific duties and responsibilities include, but are not limited to:

Procurement:

• Plan, manage, and oversee logistics operations including procurement, transportation, storage, and distribution of goods and services.
• Ensure timely delivery of supplies, equipment, and materials to project sites.
• Develop and implement logistics plans aligned with program objectives.
• Creating and maintaining a comprehensive procurement tracker for each project, which is shared on a timely basis with relevant stakeholders,
• Lead procurement processes in accordance with organizational policies and donors requirements.
• Prepare and review purchase requests, RFQs, bid analysis, and purchase orders.
• Identify, evaluate, and manage suppliers and service providers to ensure best value for mon
• Ensuring the quality/transparency and integrity of procurement activities and ensuring that procurement activities are accountable, in compliance with UA Procurement policies, guidelines & regulations,
• Ensuring all procurement requests are treated in a timely and efficient manner and ensures delays are communicated promptly to the interested colleague,
• Ensuring the quality of goods/services meets the specifications provided by the requester,
• Responsible for effectively and orderly filling and archiving of procurement documents,
• Ensuring that all procurements are properly documented and that files are complete, in line with UA procurement guidelines, donors and audit requirements,
• Receiving and validates requests forms and purchase orders, based on requirements,
• Purchasing all necessary equipment and materials, respecting UA’s procedures,
• Supervising and managing procurements carried out by logistics assistant,
• Preparing letters in Pashto/Dari to governmental departments for processing related actvites,
• To proceed with custom clearance documents of MoPH, MoF, and other relevant ministries,
• Performing any other tasks as assigned by the line manager.

Fleet Management:

• Ensuring that vehicles and generators are regularly served and functional, including a proper recording of log books, fuel consumption, and service costs,
• Ensuring safe operational use of UA fleet by implementing and respecting of UA SOP’s,
• Ensuring the rental vehicles contracts are valid and following up on monthly payment requests with the finance department,
• Managing and follow-up on vehicles and generators maintenance and repair,
• Performing any other tasks as assigned by the line manager.

Support Pharmacy activities:

• As a part of life-saving activities in our country, the  Senior Logistics officer is responsible for providing logistics support and facilitating receiving and dispatching of medical equipment and drugs,
• Facilitate the means of transportations, loading, and offloading of medical equipment and drugs from/to health facilities, across the country,
• Performing any other tasks as assigned by the line manager.

Warehouse:

• Preparing and organizing proper storage space, for medical and non-medical equipment and materials,
• Receiving stationary and other goods from the local bazaar and distributing them, according to requests and after collecting the necessary authorizations,
• Preparing lists for office needs,
• Receive equipment from HQ, and sub-offices and ensure effective documentation and filling of receptions,
• Renting trucks for supplying of goods and drugs to field sites, as requested by program (s) department,
• Preparing waybills and packaging lists, good received notes and other logistics documents, as required and based on UA guidelines and procedures,
• Performing any other tasks as assigned by the line manager.

Assets Management:

• Ensuring effective follow-up and registering of all assets on the base,
• Maintaining an updated inventory list, as per UA’s procedures and guidelines,
• Maintaining an updated register of assets assigned to staff and making sure to collect their signatures on assets handling forms,
• Ensuring all assets are functional and kept in good and safe conditions; ensure the follow-up of regular maintenance and repair of all assets present on the base,
• Documenting all transfers, disposals or donations of assets to other partners or bases,
• Performing any other tasks as assigned by the line manager.

Job Requirements:

• Bachelor’s degree in business administration or economics or any other relevant fields;
• Must have full knowledge of program budgeting management rules and procurement procedures of the government of Afghanistan;

Experience and other skills required:

• Minimum of 4 years experience in logistics, out of which at least 2 years relevant experience with government or a recognized international development organization;
• Fluent in English and as well as in Pashto/Dari (Speaking and Writing);
• Strong oral and written communication skills and Computer Knowledge of MS Office packages, especially MS Word and MS Excel.
• Able to work under pressure and as team member and, work for long hours as and whenever required.

• Please write the Job title/Vacancy Number on the subject line of your email.
• Aplications received after the closing date will not be considered
• ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED